Templates · DealWrap

Discovery Call Notes Template for Wholesalers

A discovery call notes template is a one-page sheet you fill in while you qualify a seller, so motivation, condition, numbers, timeline and decision makers are written down before you hang up.

Sellers talk in fragments — a roof quote, a probate date, a brother who has to sign — and paragraphs swallow them. Labeled lines keep each fragment findable, so you can price the deal from the page ten minutes later.

The discovery call notes template

DISCOVERY CALL NOTES — [date] · [seller name] · [number]
Property: [address] · [city] · [beds/baths] · [occupied or vacant]

1. Situation — what is going on with the property?
2. Why now — what changed in the last 90 days?
3. Ownership — how long have you owned it?
4. Condition — [roof · HVAC · foundation · plumbing · electrical]
5. Numbers — [mortgage balance] · [back taxes] · [liens] · [rent]
6. Price expectation — what do you need to walk away with?
7. Timeline — if we agreed on a price this week, when would you close?
8. Decision makers — who else has to say yes?
9. Title and access — who is on the deed, who can let us in?
10. Best offer so far — who else have you talked to?
11. Terms they care about — [speed] · [cash] · [payments] · [repairs]
12. Next step — [who] does [what] by [date and time]

DEAL PROFILE
- Motivation 1-5:        - Timeline 1-5 (now = 5):
- Price gap: [expectation] vs [most I can pay] =
- Disposition: [appointment · follow up · nurture · dead (why)]

Paste into: [CRM contact record + deal fields]

How to use it

• Open with permission, then work the list top to bottom. "I have a dozen questions and then I will tell you what I can do" buys the right to ask about money.
• Stay in the situation before you touch price. Questions 1 through 5 are the call; the sellers who answer them in detail close.
• Write numbers as spoken. "Owes about 61, wants to net 90" beats "wants too much."
• Score motivation and timeline on the phone. A 5 on timeline means weeks — it decides who you call back first tomorrow.
• Name the next step before you hang up. A date and an owner — "I send comps Thursday, she talks to her brother Friday."
• Skip the typing. This is the template, and DealWrap fills it from the recording of the call you just made, so the only step left is pasting it into your CRM. Free plan, 30 minutes a month, no card.

The words on the way in are in the wholesaling cold call script; mid-call pushes are in the objection handling scripts.

What a filled-in page looks like

DISCOVERY CALL NOTES — 10/16 · Marcus Bell · 419-555-0142
Property: 1427 N Grant Ave, Toledo · 3/1 · vacant since March

1. Sister left it to him in 2023; he lives 90 minutes away
2. Last tenant trashed it; he pays the taxes out of pocket
3. Sole owner since 2023, probate closed in June
4. Roof past 20 years, furnace 2004, back-bedroom water damage, fuse box
5. No mortgage · 4,100 back taxes · no liens · 1,150 rent if fixed
6. "I was thinking 85" — needs to net 78
7. "Before the year is over"
8. Wife wants to hear the offer, signs nothing
9. He is on the deed and sends a lockbox code
10. One mailer, no numbers yet
11. Speed, no repairs, he keeps nothing
12. I email comps and a written offer by 10/18; he calls after 5pm on 10/20

DEAL PROFILE
- Motivation 4 (inherited, tired, taxes on a vacant house)
- Timeline 5 (closed before the year ends)
- Price gap: 85 asks, 78 to net, I defend 62-66 as-is
- Disposition: walkthrough 10/19 at 11am

Paste into: CRM record + deal fields + task for the 10/20 callback

Ten minutes of writing after a twenty-minute call, and both the walkthrough and the offer run off this page. The print version is the phone call notes template; the seller-side fields are in seller call notes.

Questions

What is a discovery call in sales?

The first real conversation with a seller, before you make an offer. In wholesaling it confirms who owns the property, why they are selling now, what condition it is in, what they owe, what they expect, and who else signs.

How do you run a discovery call?

Ask permission first — "I have a dozen questions and then I will tell you what I can do" — then walk the same twelve lines in the same order every time. Finish by naming the next step with a date and an owner.

Is there a tool that writes these notes for you?

Yes, if the call is recorded. DealWrap reads that recording, fills in this same sheet — situation, numbers, timeline, decision makers, price gap, next step — and drafts the follow-up, so the only step left is pasting it into your CRM. Free plan: 30 minutes a month, no card. It needs a recording and it will not price the deal for you.