Templates · DealWrap

Real Estate Follow-Up Texts & Emails

Most deals are lost in the gap between the call ending and the follow-up going out. These are the templates that close that gap: three text tones and one email, each written to be sent within minutes — not next week.

Text 1 — professional

Hi [name], thanks for the time just now. I'm putting the numbers together for
[address] and will have a written offer over to you [day]. Does that work?

Text 2 — direct

[name] — good talking. I'll have your cash offer ready [day].
Want it by text or email?

Text 3 — empathetic

Thanks for the chat earlier, [name]. I know moving is a lot — I'll take the
paperwork side off your plate completely. Anything you want me to go over with
[family member] when I send the offer?

The email (the one they can forward)

Subject: Cash offer for [address] — next steps

Hi [name],

Thanks for speaking with me today about [address]. I'm running the numbers now
and will send a written cash offer that works with [timeline they gave you].

If anything changes on your end — or [family member] has questions — just reply
here or call me at [number].

Talk soon,
[name]

The rules behind them

• One next step, stated as a fact. "I'll have it over Tuesday" — not "I'll try to get back to you."
• Never "just checking in" or "touching base." Those get archived.
• Use the details from the call — the address, the timeline they gave, the person they mentioned. Generic messages read as spam.
• End with a question on SMS; it roughly doubles replies.

DealWrap drafts all four of these from the call recording — with the real details filled in — the moment your note is ready. Try it on your next call.